Contents
Cal Poly Pomona

P&R Responses for recommendation 114

Recommendation 114
Department Admissions
Consensus Opinion 10 out of 10 faculty/staff : Pro
Consensus Explanation We support the recommendation of the Support Programs Prioritization and Recovery Committee as submitted.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department AVP Student Services
Consensus Opinion 2 out of 2 faculty/staff : Pro
Consensus Explanation This is a very important issue and this department fully supports the idea of an effective and well-managed system for alarm and card-access systems.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Children's Center
Consensus Opinion 1 out of 1 faculty/staff : Pro
Consensus Explanation Support should be given to the police dept.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Computer Science
Consensus Opinion 11 out of 12 faculty/staff : Pro
Consensus Explanation The computer science department supports institutional funding for establishing alarm and card-access systems to better protect persons and property.

Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Counseling and Psychological Services
Consensus Opinion 11 out of 11 faculty/staff : Pro
Consensus Explanation The Counseling and Psychological Services faculty counselors and staff support moving forward with Recommendation #114 - Safety and Security.

CAPS affirms the exceptional leadership and staffing in Cal Poly’s police department as well as the need for that department to be fully staffed to better meet student and campus needs for safety and emergency response.

CAPS staff often rely on collaboration with University police in serving the needs of emotionally distressed and/or mentally disturbed students in crisis, and our officers consistently perform these delicate duties with just the right combination of empathy and professionalism. Outside regular business hours (weekdays 5 pm to 8 am and weekends) University police serve as the first line of support for students in crisis and the instructional faculty or residence life staff attempting to serve them. Demand for crisis intervention and consultation regarding distressed students, during CAPS bsuiness hours, increased 400% during the first 7 weeks of Fall 2007 over Fall 2006. If even a portion of this increased demand has carried into the evening and weekend hours, current police staffing levels are sure to be quickly overwhelmed.

Investing in a centrally funded and maintained campus-wide alarm and card-access system would both enhance campus safety and make the time spent by campus police monitoring and managing these systems more efficient.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Dean of Students
Consensus Opinion 2 out of 2 faculty/staff : With modifications
Consensus Explanation PRO WITH MODIFICATIONS

Explanation: Alarms and card access systems are necessary for the security of the sensitive and confidential information employees store in their office space.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Disability Resource Center
Consensus Opinion 14 out of 14 faculty/staff : Pro
Consensus Explanation To better protect our campus personnel, alarm and card access systems would help reduce potential risk for our staff, faculty and students.
Minority Opinion 0 out of 14 faculty/staff : Con
Minority Explanation

Recommendation 114
Department Enrollment Services
Consensus Opinion 2 out of 2 faculty/staff : Pro
Consensus Explanation Even without the visibility that came with the Viriginia Tech incidence, the need for additional safety and security measures has been identified. As enrollment, on campus housing, and parking continues to increase, the need for an expanded police force and alarm/card-access systems will also increase. At a minimum, the campus should become complaint with nationally accepted formula.

Minority Opinion NA out of NA faculty/staff : With modifications
Minority Explanation

Recommendation 114
Department I & IT APPLICATIONS
Consensus Opinion NA out of NA faculty/staff : NA
Consensus Explanation
Minority Opinion 2 out of 2 faculty/staff : With modifications
Minority Explanation We agree that the Bronco Access Card system needs
attention.
KEY BENEFITS OF THIS CHANGE:
1. One card used on campus.
2. Replace aging existing equipment.
3. Improved ADA compliance
4. Improved security
5. Lower costs
6. Vehicle transponders are available for vehicles operated
on the campus and all vehicles used by Public Safety.
They can also open doors so officers can have access
while on duty without requiring two cards.
7. A variety of access control devices are available
providing options for handling specific situations.
KEY FACTORS FOR SUCCESSFUL IMPLEMENTATION:
1. Collaboration between campus departments
A. Admissions Office as card issuer
B. I & IT Applications on all matters regarding databases,
selection and implementation of software and tables
C. I & IT networks and Servers for configuration and
installation of servers
D. Facilities Management because of changes to buildings
E. Public Safety for Access Control, alarm response and
security matters
2. The project is a campus infrastructure project and must
be designed and implemented from the perspective of the
good of the campus.
3. Purchase equipment and software that will issue the
proper card.
4. Software purchased must allow us to design our card
without requiring a consultant or vendor rep.
5. Equipment and software must be purchased to properly
support our Access Control requirements.
6. The cardholders database must be created by the card
issue software and compatible with the Access Control
software and the debit card software (Odyssey).
7. The card issued will have a magnetic stripe on the back
and a proximity transponder inside the card. A bar code
may also be desirable. Smart cards are not desirable or
functional.
8. Flexibility should be part of the design of this system.
Options should be available for upgrading a magnetic
stripe reader to a newer model, replacing with an RF
reader, installing a bar code reader and installing locks
with keypads. Long range proximity readers should be
used for parking gates because they can survive outdoors
in our climate. Locations where indoor readers are
installed outdoors should also be replaced with short or
medium range proximity readers.
9. We may choose to replace all magnetic stripe readers with
proximity readers for better compliance with ADA and/or
better security and/or to lower costs.
10. We aim to use existing wiring. Access control panels that
access the server using our network can be used if they
can accept signals from older panels or directly replace
older panels. Older panels may need to be replaced with
smarter panels with larger memory capacity. They also
provide faster service opening doors and notify the
server when they are not functioning properly.
11. Design, plan and implement to ensure success.
12. Be aware of license terms.
13. Be aware of OS platform and server requirements.
14. We require packages that use MS SQL Server and Oracle to
access tables.

Recommendation 114
Department I&IT Support
Consensus Opinion 9 out of 10 faculty/staff : Pro
Consensus Explanation I&IT Support strongly agrees the university should go to a single card entry system. The current mish-mash of systems is confusing and duplicative. Engineering’s card system, which uses the Bronco Card for entry to secure spaces, should be seriously considered.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Judicial Affairs
Consensus Opinion 2 out of 2 faculty/staff : With modifications
Consensus Explanation
PRO WITH MODIFICATIONS

Explanation: Alarms and card access systems are necessary for the security of the sensitive and confidential information employees store in the Judicial Affairs office.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Kellogg Honors College
Consensus Opinion 3 out of 3 faculty/staff : With modifications
Consensus Explanation #114 Safety and Security


The Kellogg Honors College supports this recommendation because we feel the university has an obligation to provide a safe and secure learning environment for students; as well as a safe and secure work environment for faculty and staff.

Due to the growing number of horrific incidents occurring on college campuses throughout the nation we would like to see the development and implementation of a security plan that would benefit the entire campus community. All areas on campus (each office, department, dorm, eating facility, conference room, ect.) should be equipped with an appropriate alarm system.

In addition to the alarm system, drills in various aspects of emergency preparedness should be conducted once every quarter. This way the campus community will be fully aware of what steps each unit should take depending on the type of drill being conducted.

Without these necessary and important items in place every individual on campus is vulnerable and remains at risk.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Office of Student Life & Cutlural Centers
Consensus Opinion 12 out of 12 faculty/staff : Pro
Consensus Explanation
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Orientation Services
Consensus Opinion 3 out of 3 faculty/staff : Pro
Consensus Explanation
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Parking & Transportation
Consensus Opinion 9 out of 9 faculty/staff : Pro
Consensus Explanation Parking & Transportation Services is supportive of this proposal. The new Police and Parking Services Building has a card-access system and is working very well. It provides a sense of safety and security to the employees in the building.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Public Affairs
Consensus Opinion 6 out of 7 faculty/staff : Pro
Consensus Explanation As public relations practitioners we manage the university image and crisis communications. We enjoy our positive relationship with the Police Department and feel they are extraordinary at what they do. Public Affairs staff believe safety and security are critical – not just to develop a positive image – but for an active learning and working environment.

Crisis communicators often say it is not if, but when a crisis will happen. While we hope this campus is never faced with safety and security issues, we believe this campus must be prepared and vigilant. Recommendation 114 simply makes sense. It encourages efficiency and coordination in campus alarm and card-access systems. It also sends a message that this university takes the safety and security of its campus citizens seriously and invests in their public safety.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Public Affairs
Consensus Opinion 6 out of 7 faculty/staff : Con
Consensus Explanation As public relations practitioners we manage the university image and crisis communications. We enjoy our positive relationship with the Police Department and feel they are extraordinary at what they do. Public Affairs staff believe safety and security are critical – not just to develop a positive image – but for an active learning and working environment.

Crisis communicators often say it is not if, but when a crisis will happen. While we hope this campus is never faced with safety and security issues, we believe this campus must be prepared and vigilant. Recommendation 114 simply makes sense. It encourages efficiency and coordination in campus alarm and card-access systems. It also sends a message that this university takes the safety and security of its campus citizens seriously and invests in their public safety.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department ReEntry & WoMen's Resource Center
Consensus Opinion 2 out of 2 faculty/staff : Pro
Consensus Explanation Support card access/alarm system. Should have system’s benefits be extended to areas not currently covered. Panic button concept should be explored.

Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Registrar's Office
Consensus Opinion 10 out of 10 faculty/staff : Pro
Consensus Explanation
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Student Affairs Administration
Consensus Opinion 3 out of 3 faculty/staff : Pro
Consensus Explanation We strongly support additional staffing for police. CPP's location by two major freeways allows easy access to the public that calls for a more robust model of security staffing. Additionally, given today's environment after such events as 9/11 and the incident at VA Tech, campus security and disaster preparedness require more staffing.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Student Health Services
Consensus Opinion 33 out of 34 faculty/staff : Pro
Consensus Explanation Student Health Services agrees with the recommendation of the Steering Committee to dedicate appropriate institutional funding that would maintain an appropriate alarm and card access system for many buildings on campus. Building 46 which houses Student Health Services had to purchase their own alarm and card access system for security purposes and are currently upgrading their panic alarm system. It would be desirous to employ one company that would be utilized for the safety and security of all campus buidings. Building access policy should be managed by individual departments.

Student Health Services also supports the recommendation to fully staff our police department based on a nationally accepted formula for the student population. Although we are a university campus, crimes do occur here. It is likely that the majority of serious situations involving our Police Department are unknown to most of the campus community.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department Student Support & Equity Programs
Consensus Opinion 16 out of 18 faculty/staff : Pro
Consensus Explanation A common alarm and card-access system that is centrally funded and maintained is long overdue. While there may be examples of effective systems at the department level here and there, it is important to make sure this technology is provided consistently for all campus departments. Implementing an appropriate alarm and card-access system along with increasing funding to ensure the campus police department is fully staffed are two ways that we can raise the level of safety and security campus-wide.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department University Housing Services
Consensus Opinion 22 out of 22 faculty/staff : NA
Consensus Explanation The Police Department is critical to current and future safety needs and for providing the appropriate level of support in the event of a catastrophic event. Even for current needs, they are understaffed.

An all-campus card access system will provide state-of-the-art security and the ability to perform lock-outs or shelter-in-place responses in the event of a immediate threat. This is a critical need area for funding.

We strongly support this recommendation.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department University Housing Services
Consensus Opinion NA out of NA faculty/staff : NA
Consensus Explanation The Police Department is critical to current and future safety needs and for providing the appropriate level of support in the event of a catastrophic event. Even for current needs, they are understaffed.

An all-campus card access system will provide state-of-the-art security and the ability to perform lock-outs or shelter-in-place responses in the event of a immediate threat. This is a critical need area for funding.

We strongly support this recommendation.
Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendation 114
Department University Police
Consensus Opinion NA out of NA faculty/staff : NA
Consensus Explanation Alarm and Card-Access Systems - The department concurs with this recommendation as the current system is not truly a system, but a loose, inconsistent, set of individual systems for alarms and access control across the campus.

A coordinated campus process could reduce replicating this service in each college with staff, hardware, software and preventative maintenance support. UPD believes that a central model for access and alarm control is the most cost effective model for the campus. To successfully implement this service the UPD would develop campus standards, identify the appropriate alarm and card access system for the campus, and serve as the single alarm & access control management point. Campus funding for this project would be required for a dedicated staff, hardware, software, and preventative maintenance expenses. A check of other campuses in the state of California (CSU and UC) reveals that funding for this service comes from a combination of user fees augmented by campus general fund dollars.

Police Department – There is no one single, national formula to determine police staffing. UPD recommends the most pervalent staffing formula, 1 officer per 1,000 population served. The University of California published a study on their ratio which had an average of 1.04 officer ratio per 1,000 of population. CSU Sacramentoconducted a staffing survey of 10 campuses within the California State University system and established a average ratio of 0.96 officers per 1,000. A regional check of five local jurisdictions Laverne (1.50), Claremont (1.7), Montclair (1.58) and Covina (1.21) provided an average ratio of 1.49 officers to 1,000 of population for these small communities, similar in some ways to the university's "small town" setting.

The current Cal Poly Pomona population was determined to be 28,880 which equate to a current ratio of .623 officers per1,000 population. In these calculations the Cal Poly population consists of the following groups; Student headcount (21,477), Cal Poly Foundation (426), Faculty & Staff (2,808), Red Cross (1,200), CTTI (21), Trammell Crow (686), daily guests count (1727) and I-Poly High (535). There are 18 sworn officers who can patrol the campus (excluding the Chief and Lieutenant.) Based on the formula of one per 1,000 and a campus population of 28,880 the department should have 29 officers or 11 additional officers are needed to be fully staffed to meet the needs of a campus community of this size.

Concurrently, using a national formula for determining Dispatch (Communications Center) staffing (P x V = Needed Staff), the UPD requires 5.49 full time staff. Currently there are three full time dispatchers and three on-call hourly dispatchers. P = Positions needed to fill all work shifts (currently 1 on the day shift and one on the evening shift. V = (2.74) Vacancy Factor (takes into account the weekly days-off, vacation, sick leave, required POST and Department training, department meetings, etc.). Based on this formula the Dispatch Staff requires 2.5 positions to be fully staffed.

While the University Police Department realizes there are resource limitations the university must consider, it must also consider the potential liability for failing to keep pace with the size of our campus population.




Minority Opinion NA out of NA faculty/staff : NA
Minority Explanation

Recommendations not submitted through the forms are available in this folder. They mainly consist of Microsoft Word or Adobe Acrobat documents. If none were submitted for this recommendation, the folder will be empty.