Alarm and Card-Access Systems - The department concurs with this recommendation as the current system is not truly a system, but a loose, inconsistent, set of individual systems for alarms and access control across the campus.
A coordinated campus process could reduce replicating this service in each college with staff, hardware, software and preventative maintenance support. UPD believes that a central model for access and alarm control is the most cost effective model for the campus. To successfully implement this service the UPD would develop campus standards, identify the appropriate alarm and card access system for the campus, and serve as the single alarm & access control management point. Campus funding for this project would be required for a dedicated staff, hardware, software, and preventative maintenance expenses. A check of other campuses in the state of California (CSU and UC) reveals that funding for this service comes from a combination of user fees augmented by campus general fund dollars.
Police Department – There is no one single, national formula to determine police staffing. UPD recommends the most pervalent staffing formula, 1 officer per 1,000 population served. The University of California published a study on their ratio which had an average of 1.04 officer ratio per 1,000 of population. CSU Sacramentoconducted a staffing survey of 10 campuses within the California State University system and established a average ratio of 0.96 officers per 1,000. A regional check of five local jurisdictions Laverne (1.50), Claremont (1.7), Montclair (1.58) and Covina (1.21) provided an average ratio of 1.49 officers to 1,000 of population for these small communities, similar in some ways to the university's "small town" setting.
The current Cal Poly Pomona population was determined to be 28,880 which equate to a current ratio of .623 officers per1,000 population. In these calculations the Cal Poly population consists of the following groups; Student headcount (21,477), Cal Poly Foundation (426), Faculty & Staff (2,808), Red Cross (1,200), CTTI (21), Trammell Crow (686), daily guests count (1727) and I-Poly High (535). There are 18 sworn officers who can patrol the campus (excluding the Chief and Lieutenant.) Based on the formula of one per 1,000 and a campus population of 28,880 the department should have 29 officers or 11 additional officers are needed to be fully staffed to meet the needs of a campus community of this size.
Concurrently, using a national formula for determining Dispatch (Communications Center) staffing (P x V = Needed Staff), the UPD requires 5.49 full time staff. Currently there are three full time dispatchers and three on-call hourly dispatchers. P = Positions needed to fill all work shifts (currently 1 on the day shift and one on the evening shift. V = (2.74) Vacancy Factor (takes into account the weekly days-off, vacation, sick leave, required POST and Department training, department meetings, etc.). Based on this formula the Dispatch Staff requires 2.5 positions to be fully staffed.
While the University Police Department realizes there are resource limitations the university must consider, it must also consider the potential liability for failing to keep pace with the size of our campus population.